CALL TO ORDER: Bob Gower called the meeting to order at 7:15pm.

VERIFY QUORUM: Bob Gower, David Diamond, Bill Hillberg, Sonia Richards and Tim Saunders were all present establishing a quorum.

READING AND APPROVAL OF MINUTES: Tim Saunders read the minutes from the October 14, 2004 meeting. David Diamond made a motion to accept the minutes as written, Bill Hillberg seconded. A vote was taken and all were in favor motion passed.

ADVANCED PROPERTY MANAGEMENT:
Review of Revised Contract: The Board discussed any further changes. Sonia Richards asked questions concerning an 18% per annum charge for any outstanding invoices owed by the Association to APM. Mr. Moore offered and agreed to strike this portion from the agreement. Tim Saunders stated that he felt the contract should be reviewed by an attorney before it is signed by the Board. Discussion ensued and Tim Saunders made a motion to have an attorney review the contract before it is signed, Sonia Richards seconded the motion. A vote was taken, Tim Saunders and Sonia Richards were in favor, David Diamond, Bill Hillberg and Bob Gower were opposed and motion failed. Mr. Moore will submit a clean copy with the noted changes to Mr. Gower later this week.
Website: The Board discussed the Associations current website and asked Mr. Moore questions about the website offered by APM. One of the concerns some residents and Board member had was the access to the website by outside parties who were not members. Mr. Moore mentioned that many of his clients used a “user name” and password for sensitive documents such as meeting minutes. The Board felt this was a good idea. David Diamond made a motion to have the website switched over to the APM Website with a “user name” and password for sensitive documents, Sonia seconded. A vote was taken and all were in favor motion passed.

2004 BUDGET REVIEW: Bob Gower discussed that according to Sue and Gale from Sentry no money has been spent yet out of reserves to pay the bills. However next week there will be approximately $18K of bill to be paid. There is approximately $58K in the Reserves and $1 to $2K in the operating. Sonia Richards mentioned that the Board has been waiting on financials for some time now. The report received does not reflect a payment received from a former Board member. The Board designated Sonia as the Board representative and to contact Mr. Hart or the financial supervisor to provide the proper reports for Audit Committee review.
Insurance renewal: Bob Gower stated the insurance has been renewed however some of the amenities have not been covered. Sue from Sentry management thinks some of the gazebos and other items were not covered. This will be reviewed later by the Board.

TREASURER’S REPORT:  Bill Hillberg provided the following balances as of the end of September: Operating: $???????    Reserves: $?????????

ATTORNEY REVIEW: The Board discussed the selection of a new attorney to handle the Association legal matters. Tim Saunders felt the attorney used by Mr. Moore provided a direct conflict of interest and did not want the attorney considered for hire. After discussion the Board felt some attorneys needed to be interviewed before making a decision. David Diamond made a motion to interview and consider hiring David Larkin with Fallace & Larkin, Bob Gower seconded. A vote was taken Tim Saunders was opposed David Diamond, Bob Gower, Sonia Richards and Bill Hillberg were in favor motion passed.

BYLAW REVIEW:  Bob Gower read a letter drafted by APM concerning “receivership” and to be distributed to owners for their information. Discussion ensued about the property values and the pros and cons of the letter. David Diamond made a motion to send the letter out immediately, enclose a copy in the newsletter and post it on the website, Bill Hillberg seconded. A vote was taken David Diamond, Bill Hillberg and Bob Gower was in favor Tim Saunders and Sonia Richards were opposed motion passed.

ADJOURNMENT:  With no further business the meeting was adjourned at 9:17pm.

The next meeting is scheduled for Thursday, October 28, 2004.