Approved by BOD on June 27, 2005

CALL TO ORDER:
Pat Kerr called the meeting to order at 7:00 pm and those assembled recited the Pledge of Allegiance.

PROOF OF NOTICE AND VERIFYING OF QUORUM:
Present at the meeting were President Pat Kerr, Vice President Sonia Richards, Secretary Marcia Johns, Treasurer Matt Ryan and Director Dave York. 

READING AND APPROVAL OF MINUTES: 
The April 19, 2005 BOD meeting minutes were read.  Matt Ryan made a motion to accept the minutes with approved changes.  Sonia Richards seconded the motion and the motion was passed unanimously by voice vote. 

COMMITTEE REPORTS:

• ARC:  Dave York reported 14 new items since March from house painting, new fences, and new generators.  One home owner had requested an approval for a lanai which is not within the 75’ set back and therefore illegal.  Since it is illegal board can not approve, Need follow up with owners.
• Audit Committee:  need answer back from attorney as to whether we need review or an audit.
• By-Laws Committee:   BOD received email from the attorney with comments on the by-laws.  Must be reviewed and appropriate changes made.  Will get the by-laws committee together to review
• Garden Committee:   Dee Ryan reported that the committee went to a meeting at the library regarding native plants.  In the next few weeks the garden committee will be purchasing flowers for community
• Gazette:  no report at this time.  Pat Kerr reports that Bill Mitcheson will return to work on Gazette and be assisted by Deb Bass
• SJWM:  Sonia Richards reported that any place in community where there is a drainage pipe where plants or trees roots that are planted might cause a problem with the storm water management system must be moved.  There is a pipe on Tropical Trail is leaking.  County is aware and the developer is to be contacted for repair Meeting is to be set up with storm water management committee and Van Moore to plan for the future when permits are turned over from developer.
• Welcoming Committee:  no report at this time

TREASURERS REPORT:  Matt Ryan reported the Operating account has $90,442.06.  The Reserves account has $65,891.77.  Accounts receivable has $56,100.87.  Current total assets $212,434.70.  Disbursements from April 15  - May  16 were $5,236.   HOA fees as of May 16. 2005 358 homeowners paid - 111 home owners not paid.

Another letter should go out to the unpaid homeowners for their $332.75 with an 18% late fee charge.

Discussion as to whether we should publish addresses of homeowners, Matt Ryan, Pat Kerr and Marcia Johns feels we should not publish names at this time.  Van Moore has done good job collecting fees. 

Motion made by Sonia Richards that late notice letter should include notice that if not paid in 10 days addresses will be published.  Seconded by Dave York.   Motion passed unanimously.

Budget Discussion.  Letter must go out to homeowners with budget and must have a homeowner’s meeting within 10 to 30 days of when the budget goes out.  Matt Ryan leads discussion of draft budget.

OLD BUSINESS:

• Signs lost due to hurricane have been replaced.  New sign put on North side of Sunward Dr.
• By-laws - email from lawyer with comments.  By-laws must be updated.  BOD and by-laws committee will meet on May 31, 2005 to discuss updates
• Sonia Richards reads letter she wrote in response to the Jim Lawrence potential law suit.  Mr. Lawrence’s potential law suit is requesting reimbursement for $1,200 printing expense and $175 assessment he paid while President of the SLHOA BOD.  Sonia Richard’s letter states that the majority of the 2004 BOD never gave approval for the printing expenditure

• Pat Kerr has requested a meeting with the attorney and the BOD.
• Pat Kerr reports that she had been notified there are teenagers from outside the community using the tennis court.  Pat Kerr requested that the person reporting these teenagers obtain the license plate number if they continue to use the tennis court
• Matt Ryan reports that Bill Mitcheson would like to have a fishing contest and use the monies from advertisements of the Gazette to fund the contest perhaps on July 4th.  Matt Ryan makes a motion to use these funds for the contest.  The motion is seconded by Dave York.  BOD approve unanimously.
• Sonia Richards reports that there is water in two lights near the SL main gates.
• Dave York reports there are a couple of houses that are not keeping up their lawns.  Will request that Van Moore send a compliance letter.  Also some areas are not being mowed and Lake Dr needs to spray.  Will contact Van Moore to address these issues and other compliance issues.  Matt Ryan would also like to be contacted when vendors are on the grounds.

OPEN FORUM:

• Charles Kilgore informs BOD that the 2002 and 2003 budgets were in the black
• Mary Hillberg expressed concern that some of the information regarding her in Sonia Richard’s letter in answer to Jim Lawrence potential law suit was incorrect.  Mary Hillberg informs the BOD that she has documentation to support her concern.