CALL TO ORDER:  Pat Kerr called the meeting to order at 7:00 and those assembled recited the Pledge of Allegiance. 

VERIFY QUORUM:  Board members present:  Pat Kerr-President, Sonia Richards-Vice President, Matt Ryan-Treasurer, Marcia Johns-Secretary and Dave York-Director.  Van Moore and Kathy Watts represented Advanced Property Management.

APPROVAL OF MINUTES:  The minutes of September 20, 2005 were read by Marcia Johns.  Mat Ryan made a motion to accept the minutes.  Sonia Richards seconded and the motion was passed by unanimous voice vote.

COMMITTEE REPORTS

ARC Committee:  Dave York reported the ARC had twelve new request painting and fences.  He also reported that  new additions must also be approved by the county.  

Audit Committee:  Jim Bennigan discussed the audit and Lewanda Parnell will rebalance the accounts since figures were taken from the bank statements instead of the last report from Sentry.

Garden Committee:  Dee Ryan gave the report for the Garden Club.  Garden club has weeded common areas and pruned flower pots and other plants. Dee Ryan thanks Sonia Richards for her donation of plants.  Bob’s Landscaping will be planting plants for Christmas.  Homes will be judged for decorations and prizes awarded.  Wreaths will be hung on the gates.

Gazette:  The newsletter is ready to go to the printer.

SWMC:  Sonia Richards discussed the area sinking on Tropical Trail.   The  county is aware the area needs to be fixed and Sonia Richards has also contact government officials who have stated that there has been no response from developer and that the county will provide time table for the repairs. 

Welcoming Committee:  None at this time.

TREASURER’S REPORT

Report on finances:  Operating  $4,739.49.  Reserves $97,878.74.  Matt Ryan read the expenditures from September 15 – November 2, 2005 were  $14,259.16.  The first Annual Picnic was a success and Holly Barrett was thanked for her hard work.   Marcia Johns made a motion to accept the Treasurers report which was seconded by Sonia Richards seconded and  passed by unanimous voice vote.

Discussion on liens/foreclosures:  Pat Kerr discussed the liens and stated one Release of Lien was signed this evening.

Status of 2006 Budge was discussed and BOD was told the 2006  budget should be received from APM this week.

Invoices  for new fees  were sent out November 14, 2005 and funds are expected in quickly.

OLD BUSINESS

Budget approval - Discussion:  Marcia Johns gave a summary on the budget approval and the procedures taken.  Marcia stated some residents questioned the 2/3 vote issue.  She explained the quorum needed to hold the meeting as required by state law is 30% or 141 homeowners.. There were enough proxies received to hold the meeting.  The results announced at the meeting were 208 yes votes and 27 no votes.   An additional review of the ballots after the meeting found an additional 2 votes in favor of the budget.  Marcia Johns stated the Board worked very hard to make this a legal vote.  All the paperwork went to the attorney, Dave Larkin, to make sure all was done properly and he stated all was done correctly.  

North American Van lines:  Sonia Richards discussed how one resident saw the moving van break the gate and was able to contact their insurance company to reimburse the association.  Sonia Richards stated she will continue to work on it.

By laws:  Pat Kerr discussed the By Laws and how the Board felt the 15% raise was appropriate at the time but with the new budget passed, they can revert back to the 10% presently stated in the By Laws.  Marcia Johns stated she feels the By Laws should be broken down for separate approvals.  She feels sending the whole By Laws out at once will be too much for the residents to read all at once.  Matt Ryan feels the Board should meet and discuss the By Laws section by section.  First on the agenda would be to change the amount needed to amend the By Laws for approval.  Van Moore stated he agreed with Marcia’s suggestion of starting with the amount needed for approval and do the By Law revision in sections.  Sonia Richards made the suggestion to do away with the “designated voter” issue and just state that there be one vote per residence/lot.  It was decided for each Board member to read through the By Laws and make notes on what they feel needs changing.  

Petition:  Pat Kerr discussed the petition she read in September.   One resident had sent a letter to the state complaining about APM.  Pat contacted the persons involved in the state, Jessica Lee, and was told that that  Van Moore and APM had done nothing improper and that  a letter stating this would be sent to APM.   Pat discussed these disruptive residents and stated they cost the association money and are giving Sunset Lakes a bad reputation.  Pat asked for suggestions from the BOD how to handle these issues.  BOD feels the best we can do is keep the other residents aware of the issues the BOD face.  Marcia Johns encouraged the non disruptive homeowners to apply some peer pressure to the VERY few disrupters that make it very difficult to be a Board member.  Van also thanked the Board for their assistance and back up with this issue.

Contracts:  Pat Kerr stated there have been some issues with some of the contractors.  She discussed seeking bids and making sure all the specs are the same for each prospective contractor and vendor.  Matt Ryan suggested he and Dave York write up a “bid package” for each bidder.  Dave York stated he needed a map of the common area and that would assist him and Matt in compiling information.  Van stated they Board should not even bother sending landscaping bids to small companies since they don’t have the man power for a property the size of Sunset Lakes and Island Estates.

Nobel Engineering:  Van Moore spoke to Carol Noble of Noble Engineering and discussed why they were so hesitant in getting involved since she has a relationship with SJWM.  Ms Noble felt many of the plots are not in compliance due to elevation.  She suggested getting another engineer for a second opinion and to alleviate any questions concerning Noble Engineering and SJWM.   Van suggested getting bids on repairing the erosion on the lakes. 
 

NEW BUSINESS

Resident’s Foreclosure:  Matt Ryan discussed the issue with the resident.  The resident admits to owing the $200 from 2003 but feels it was illegal.  The resident was  present and stated he wanted the BOD to relieve him of this charge.  ALL Board members were opposed to this and told the resident that this suggestion has no support of the BOD.  The resident stated that this was regrettable and that he would contact an attorney to begin proceedings against SLHOA and walked out of the meeting.   

Santa in the Park:  Sonia made a motion to allow a Santa in the park.  Marcia Johns seconded the motion and all were in favor by unanimous voice vote.

Any other new business by Board:  Sonia Richards asked Advanced Property contact Bob’s Landscaping and request information on any personnel with a criminal background.  The US Postage Service has told Pat Kerr that the HOA will be fined if posters are left on the mailboxes.
 

ADJOURN:  Marcia Johns made a motion to adjourn the meeting.  Matt Ryan seconded the motion.  Meeting was adjourned at 8:55 PM.