THERE WAS NO QUORUM TO HOLD THE ANNUAL MEETING

 THEREFORE THE EXISTING BOARD AND ARC COMMITTEE CONTINUE FOR ANOTHER YEAR.

Organizational Meeting called to Order: Chris Gerace called the meeting to order at 7:20pm. 
Appointment of Director: Lee Tibbits made a motion to appoint Mathew Long, Ed Schaffer seconded the motion and all were in favor. 

Election of Officers: Ed Schaffer made a motion to appoint the officers as follows:

President Lee Tibbits
Vice President Chris Gerace
Secretary Gina McDonald
Treasurer Mathew Long
Director at Large Ed Schaffer
Lee Tibbits seconded the motion and all were in favor.

NEW BUSINESS:

Filing Notice of Intent to Foreclose on Delinquent Accounts more than 12 months:
Chris Gerace mentioned that both the Board and APM have done all they can to work with a small group of people who delinquent on their account by one year or more. 
Chris Gerace made a motion to file intent to foreclose action against them providing the houses are not vacated and going into bank foreclosure, Ed Schaffer seconded the motion and all were in favor.

Annual Financial Review (Twila Midwood): The deposit check has been signed and the back up disk is being provided to her Friday morning (tomorrow).

Gazebo in Island Estates near the Pier: APM is meeting with a contractor to provide a price to either remove or relocate the Gazebo to another location within Island Estates to prevent further vandalism or potential fire hazard since there were signs the Gazebo was damaged from a bon fire. APM will provide a bid to the board in the next couple of weeks.

Status of Allen Engineering Research: Allen Engineering has provided a quote to research and create a maintenance program for the entire storm water system for approx. $8,900.00. Michael Allen did contact the folks from the County who are handling the FEMA money and the deadline was too late for this year. He also provided an estimate to enlarge the flow pipe between Lake 1 and Lake 2 which are the one lake off of Kilarney and the one between N. of Sunset Lakes drive and S. of Sunward. The cost to enlarge the pipe would be about $150K and would not affordable not is it necessary since the pipe is already 42” in diameter.

OLD BUSINESS: 

Status of Drainage Improvements behind the houses at Sunset Lakes dr. and Sunward dr. on the N.W. Corner: APM reported that Scott Langston should be done this up coming Monday.

Review Bid for Storm Water Pipes on Kilarney and Sunflower: The board reviewed bids from Parmenter Excavating, Atlantic Excavating and Gator Site Work. After discussion and review Mathew Long made a motion to hire Gator Site Work, Ed Schaffer seconded the motion and all were in favor. The cost for each repair is about $3500 and is going to be paid from Deferred Maintenance. 

Installation of Security Lights at the Park Due Vandalism and Suspicious Activity: The Board discussed different options of lighting to put in the main park. APM will get a couple of bids and meeting with Lee on site to discuss options with an electrician. 

Rear Gate Repairs at Sunset Lakes Drive and Tropical Trail: Some volunteers will try and gather to repair or straighten the gates Chris Gerace will try and coordinate it in the next 3 weeks.

Island Estates Tree Trimming and Landscaping: Chris Gerace mentioned that when he visited the Island Estates common area thru the access road he noticed the trees on both the North and South side needed to be trimmed back. He asked that APM Maintenance schedule a time to cut them back. There is a mitigation area behind the house to the South of the access road that needs some dead tree removal. APM will meet with the folks from Aquatic Systems to insure this area is being maintained according to their contract. APM will also inquire about the service tech cleaning out the debris and trash from around the “out flow structure” on the Killarney/Sunset Lake.

How to Supervise Time and Materials in The Community: Jodi Schaffer is in the community and does meet with the APM Staff for her needs on the grounds. Lee Tibbitts as during the time of being Treasurer was given checks, copies of bills and invoices reflecting the work that was done. Chris asked that APM provide an email alert to the board when the maintenance staff is on site. This will be no problem to provide.

Adjournment: With no further business the meeting was adjourned at 9:55pm.