CALL TO ORDER: The meeting was called to order at 7:06 pm. 

VERIFY QUORUM: Chris Gerace, Mathew Long, Gina McDonald, Ed Schaffer and Lee Tibbits were all present establishing a quorum. Van Moore of APM was also in attendance.  

Approval of Minutes (March 22, 2009): Ed Schaffer made a motion to waive reading the minutes and accept them as written Mathew Long seconded the motion and all were in favor. 

Committee Reports: 
Treasurer; Mathew Long and Lee Tibbits reported that the 2nd half of the dues would be due by September. A few residents present mentioned that the Bylaws need to be amended to allow for the Annual fees to be split into 2 payments. 

Account Balances: As of the end of May there is $29K in the operating and there is a total of $457K in reserves. 
Reserve Funding: There was a question whether or not the road reserves were sufficient for replacement costs. The board is looking into this to ensure the funding is adequate. 

ARC: Jim Turner provided a list of the ARC Committee Members and a log of approved ARC applications for Association record.
 

OLD BUSINESS
1. Gate Repair for West end of Sunset Lakes $450 for welding plus painting: A local welder is doing the repairs and a volunteer is going to paint them. 

2. Sunset Lakes Blvd. depression by jogging trail: Lee Tibbits placed a cone in the area and there will be a fence barrier installed so no one gets hurt. Atlantic Excavating is looking at the problem and will submit a proposal for repairs. 

3. Depression in backyard on Starlight: Lee and Chris looked at this area and will arrange to have it looked at and repaired. 

4. Weir Cleaning: Van Moore provided information on what should be done to clean the weirs on a regular basis especially during the rainy season. The grass carp barriers are required by the STATE and can not be removed so the grass carp stay contained within Sunset Lakes. 

5. Cost of replacing roads and adjust the road reserves. There is some concerns that the reserves funded are not adequate to cover the cost. The board is looking into the reserves for actual costs and will get an estimate for road replacement to compare to the budget. 

Completed Items: 

• Killarney and Sunflower repairs: The storm drain and sinkholes have been completed by Atlantic Excavating.
• Gazebo in Island Estates: This has been removed and disposed of. 
• Community Entrance: Entrance NEVER looked better thanks Jodi and Ed Schafer. 
• Community Park: The Park has NEVER looked better (new flag pole, tire swings and picnic tables) thanks Jodi and Ed. 
• Refuse and recycling person July 4th: Tracy volunteered Thank You!

NEW BUSINESS: Dog Park: There was interest from an owner to put a dog park in the area over in Island Estates that use to be used as a soccer field. Diane Gray will provide an idea of size and assist APM to get a cost for the project.
Covenant Enforcement: Inspections are done monthly and some owners have been in violation for quite sometime. There is a Due Process Committee (DPC) in place the Board is going to decide and form a fine schedule to impose fines for those who do not comply with rules and regulations. This fine will be imposed after the DPC has reviewed the information and has determined that a violation does exist. 

Gate Remotes: There will be a message placed in the gazette stating that gate remotes have to be purchased and remotes are not free to owners who purchase a home from someone or remotes that do not work anymore and need replaced. 

Yard Waste and Tree Trimmings: Owners must call for a special pick up when placing trimmings out by the road. Owners are urged not to stack trimmings in the street blocking traffic or near any storm drains where it may cause blockage after it rains. Lee will have this put into the gazette as a reminder. 

Security Lighting for the Park: The board reviewed several bids for installing lighting in the park. The project at this time is not affordable and has been tabled for now. Bids were ranging from $10K to $15K. There was discussion of installing a chain across the entrance going into the main park. However the problem with the chain is that someone would have to unlock it daily to allow access to owners during the day. 

ADJOURNMENT: With no further business the meeting was adjourned at 8:50 pm.