CALL TO ORDER:  The meeting was called to order by Pat Kerr at 7:00 pm. 

VERIFY QUORUM:  Board members present were:  Pat Kerr-President,  Marcia Johns -Secretary, Dave York-Vice President and Matt Ryan-Treasurer.  Dave Diamond was not able to attend.  Van Moore and Kathy Watts represented Advanced Property Management.

APPROVAL OF MINUTES: 
Marcia Johns read the minutes from September 19, 2006 BOD’s meeting.  Matt Ryan made a motion to approve the minute with noted corrections. Dave York seconded the motion and it passed by unanimous voice vote.

COMMITTEE REPORTS
1. ARC Committee:  None at this time

2. Audit Committee:  None at this time

3. Garden Committee:  Met with volunteers for the picnic which will be November 4th, 1 to 4.  The funds for the picnic are being supplied by the gazette

4. Gazette:  Dee Ryan gave the report and stated the gazette is at the printer

5. SWMC:  None at this time

6. Welcoming Committee:  None at this time

TREASURER’S REPORT

1. Report on finances:  Report on finances from 09/01/06 –  09/30/06:  Operating account $86,664.06  Reserves  $209,741.69.  Total Disbursements $27,943.51.

2. Outstanding dues:     Ten homeowners are at the attorney.

3. Discussion on liens/foreclosures:  Pat Kerr stressed again that if anyone is having problems paying to contact them.  Pat stated 4 more residents were sent to the attorney for collection.

Marcia Johns made a motion to approve the Treasurer’s report.   Dave York seconded the motion and it passed by unanimous voice vote.

Matt Ryan requested again that APM send reports to him the second Tuesday of the month in order to compile information for his reports.

OLD BUSINESS
1. Brevard Sheriff’s Office:  The contract has been signed and has been returned to the Board.  The Sheriffs Office needs to have an engineer review the signs. Matt Ryan offered to contact Sheriff Parker and request it to be expedited.

2. Lakes:  no update at this time

3. Managers Report: 

a.  Accident at the front gate:  the invoice and accident report will be sent to the insurance  company on Wednesday 10/18/06. Van stated he could talk to the person the invoices were sent to see if he will pay instead of sending to the insurance company. Matt Ryan explained the past contact and Van stated he wasn’t aware of all the issues involved. 
Van agreed with the BOD’s  decision to contact the insurance company.  The BOD had agreed to turn claim over to insurance company  at September’s BOD  Meeting

b. Review-Twila:  Twila had to cancel the meeting schedules for the 16th due to a personal issue.  It should be rescheduled for next week.

c. Insurance:  Pat Kerr discussed the insurance policy and stated premium increased a  little and recommended  the BOD sign it.

d. Jim Lawrence settlement-Van:  Van Moore reviewed the suit in question.  The suit is for “Slander of Title” and consisted of a reimbursement for a mailing. The fees were reimbursed to Mr Lawrence.  The association reversed their decision and charged him for the reimbursement by imposing the fee on his account and was also stated on an estoppel as an assessment.  Attorney suggested the BOD settle the case for approximately $1500 since he feels Mr Lawrence would prevail. Van suggested the Board not contact the insurance company for reimbursement because of deduction and the likelihood of premiums being increased. 

Because a court battle is likely to be more expensive than a settlement and most likely unsuccessful; 
Marcia Johns made a motion to settle the suit with Mr Lawrence.  Dave York seconded the motion and it passed by unanimous voice vote.

 4.  Matt Ryan stated Bobs Landscaping hasn’t been fulfilling their contract and there have been numerous complaints.  Matt stated Commercial Mowers hasn’t had any  complaints.  Pat Kerr stated there have been complaints about the lake.  Aquatic Systems is addressing the issues. They have sprayed many Pepper Trees and have cut quite a few.

NEW BUSINESS
1. Renew Attorney Contract:  The BOD discussed the contract.  Matt Ryan made a motion  to renew the contract.  Dave York seconded the motion and it passed by unanimous voice vote.

2. Fire hydrant accident:  Pat Kerr stated a resident had damaged one of the hydrants.  The city stated they can find out who did it and will bill the resident directly.

3. Pat Kerr discussed the covenant inspections letter sent from Advanced Property.  The BOD  and Van feel Sunset Lakes is doing exactly what should be done.

4. Matt Ryan stated some of the common areas need fertilizer and weed control but hesitates signing any contracts that the new Board will need to deal with.  Pat Kerr stated  Blacks is interested.

5.   Matt Ryan requested a copy of the APM contract. 

ADJOURN:     Marcia Johns made a motion to adjourn the meeting at 7:50 pm. Matt Ryan seconded the motion and it passed by unanimous voice vote. 

Next meeting date:  November 21, 2006